School Policies & Procedures
The following policies are Board-approved and are expected to be followed by all students.
The primary responsibility for school attendance rests with the parents and student. The school will assist the parents and student in this responsibility. The cooperation of the student, parents, and school is essential in providing a firm framework for the student to achieve the fundamental foundation of regular attendance.
Targeted Instruction & Employability
Attendance during Employability lessons are required for all students. Additionally, students who are requested by a staff member for Targeted Instruction are required to attend that staff member’s session. As an academic period and part of the school day, attendance expectations are no different than any other period.
DEPARTURE FROM CAMPUS
Hamilton Southeastern High School operates as a closed campus
; therefore, students are not to leave the building during school hours without the consent of the administration.
ABSENCE FROM SCHOOL
Reporting Absences – Report Online via Skyward OR Call the Attendance Line – (317) 594-4195
Limit on Absences
- Parents are expected to notify the Hamilton Southeastern High School attendance office of any student absence. There are two ways to accomplish this. Parents can report the absence directly into Skyward; please follow these instructions for Online Absence Reporting: https://www.egrps.org/documents/Files/2014-2015Files/AttendanceAnnouncement042015.pdf. Parents can also call the attendance line (317) 594-4195 to report their student’s absence on the same day as the absence and state the reason the student is not in attendance. There is a 24-hour voice mailbox available at this number.
- If the parent is unable to call, a note or FAX (317) 594-4199 is acceptable if a signature card is on file at the high school. Please do not fax early dismissal requests
- It is helpful for the school nurse to know the nature of illnesses in their school to identify symptoms of others seen in the clinic. A doctor’s permission to return to school may be required dependent upon the length and type of illness your child is experiencing. Medical documentation is strongly encouraged any time a student misses school due to a doctor’s appointment
- If the attendance office does not receive a call, note, or FAX within two school days, the absence will be considered unexcused
- Please make early dismissal calls by 9:00 a.m. to enable the staff to facilitate your request
- If a student is receiving ongoing therapy or outpatient services, one-time documentation from the providing facility stating the beginning date, time each day, number of days a week and ending date should be sent to the attendance office at the beginning of the treatment
- Only legally emancipated students are allowed to call in and verify their own absences. These are students who receive no financial support from parents and who are not claimed as tax deductions by either parent, do not live with parents, and have filed emancipation papers with the school
A student may not be absent from school for more than eight days each semester and not more than sixteen days per school year. Both excused and unexcused absences count toward this maximum of eight days. After the eighth absence in a single class period, the school will notify and, if necessary, hold a conference with the student and parent. Continuation of school attendance after the eighth absence may be subject to the student complying with conditions (e.g. a doctor’s note may be required) regarding any additional absences.
Excused Absences include absence from school for the following reasons:
- Personal illness or injury
- Any student who is absent from school for five consecutive days due to illness must present a doctor’s statement verifying that it is appropriate for the student to return to school. The school reserves the right to require a doctor’s statement from students who are absent as indicated by the nature of the illness, such as communicable disease
- Medical appointments
- Medical appointments should be scheduled before or after school to minimize the amount of school missed. Medical appointments should not be scheduled during semester exams
- College visitations
- A student may visit a college where they are considering enrollment during a school day if it is pre-arranged with the Attendance office. The parent must call the Attendance secretary two school days prior to the visit. Freshmen and sophomores will be allowed two (2) days for a college visitation. These two (2) days will not count against accumulated absences. The college visit cannot be taken the day before or after a break unless preapproved by administration. Should a student need additional college visitation days, those days will count as excused absences unless the absence limit of eight (8) days will be exceeded with the absence. The regulations also apply to appointments made by coaches for athletes attempting to make college teams. Juniors and seniors will be allowed four (4) college visit days per year which do not count as absences. Should a student make additional visitation days, those days will count as excused absences unless the attendance limit of eight (8) days will be exceeded with the absence. Failure to follow the above procedure will result in an unexcused absence
- Mandatory military testing
- Witness in judicial proceedings
- Duty in National Guard
- Duty with Indiana Wing of Civil Air Patrol
- Exhibiting or participating in State Fair
- A student may be excused if the student or member of the student’s household participates or exhibits in the Indiana State fair for educational purposes. The student’s parent must provide a written note indicating the educational purpose and the school principal must approve the absence. A student may not miss more than (5) days in a school year due to attending the State Fair. The student must be in good academic standing with the school as determined by HHS.
- Field trips
- Field trips are scheduled by teachers, with principal’s permission, to broaden the experience of the curriculum. Students will be excused to go on field trips with written parent/guardian permission and a completed field trip form. Both of these must be completed no later than the day before the trip. Teachers should indicate on the field trip form if the absence will jeopardize the student’s grade. Students are responsible for all work missed while on a field trip and should have the work completed upon their return to class, or as directed by the teacher. A sponsor may also refuse to take a student on a field trip if the sponsor believes the trip may be hazardous to the student. Under no circumstance are students to drive on field trips
- Verified automobile accident
- Verified court appearances
- Religious observances
- If attendance is requested in writing by the student’s religious leader, as described: The School Board desires to cooperate with those parents who wish to provide for religious instruction for their children but also recognize its responsibility to enforce the attendance requirements of the State. Upon the signed request of a student’s parent, building principals will allow exception to the student’s continuous attendance at school for religious instruction outside the school building by an authorized church or religious organization for no more than 120 minutes per week. A student must be properly registered and a copy of such registration must be filed with the principal. The time for release instruction or education may be arranged by the principal. The principal will also assume the appropriate continuance of the instructional program in the public school during such release times. No solicitation for attendance at religious instruction will be permitted on corporation premises. No staff member shall encourage or discourage participation in any religious instructional program
- Approved assignment at an election poll or approved service as a legislative page
- A student participating as a legislative page shall have a parent/guardian prearrange the absence from school at least 2 days in advance. The student must bring back a form signed by the legislature for whom they paged when they return to school
- Family member in the military
- Students of parents serving in active duty of the military shall have additional excused absences at the discretion of the school principal or designee for visitations relative to leave or deployment
- Death in the immediate family
- Make-up Work for Excused Absences – It is the student’s responsibility to arrange make-up work with each teacher.
- For each day of an absence, the student has one (1) day in which to complete the make-up (e.g., a student has three days to make up work for a three-day absence). Exceptions can be made at the discretion of the teacher to give students extended time if needed. Generally speaking, teachers will announce major exams at least two days in advance. Therefore, if a student is absent the day before the exam and returns the day of the exam, the student will take the exam. The same would apply to an assignment given days in advance
- Exams and assignments may not be returned until all make-ups have been completed. Students will see their exams and be informed of their scores, but the teacher may retain the exam or assignment
- Homework may be requested when a student will miss three (3) days or more. The request must be made prior to 9 a.m. in order to receive assignments by the end of the day
- Activity Participation after Absence
- A student may not participate in extracurricular activities, practices, or after-school functions unless the student attends four periods of that school day. Students absent all day, due to illness, may not participate in an extracurricular activity that day. If extenuating school or family circumstances result in a student’s failure to be present the required four completed periods, an exception can be made. Reasons may include: HHS approved college visit, HHS field trips, medical emergency, and funeral.
- Homebound Instruction
- The homebound program provides instruction to students unable to attend school because of physical handicaps or special health problems. For a student to be eligible for this program, the parent needs to provide the school with a physician’s written evaluation indicating that the student will be homebound for at least four (4) consecutive weeks. If this type of situation should occur, the student’s parent/guardian should contact a school counselor.
- Unexcused Absences
- Any absence from school or class not included as an excused absence is considered an unexcused absence. Unexcused absences include (but are not limited to) missing the bus, family vacations, oversleeping, participation in non-HHS extracurriculars, etc.
- Consequences for Unexcused Absence
- Students are expected to make up missed work. Make up work which includes late work, quizzes, projects, daily assignments, etc. will be graded in a fair and reasonable manner in accordance with the teacher's classroom rules. Such consequences will be communicated by the teacher in writing to students in each class at the beginning of each semester. Unexcused absences may also warrant other disciplinary action, such as detention, suspension or expulsion, and may result in action taken under the compulsory school attendance laws.
- 1) Tardy to first period
- When a student arrives at school after the tardy bell, they should report directly to first period class. If a student arrives late but within the first 15 minutes of class, they will be counted as tardy. A student more than 15 minutes tardy will be assigned an unexcused absence from class unless excused by administration or parent.
- 2) Tardy to periods 2 through 7
- Students arriving more than five (5) minutes tardy to class will be assessed an unexcused absence from class unless the student presents an excused pass. Students must be inside the classroom before the bell rings.
- 3) Consequences for Tardy to Class
- On the fifth cumulative tardy, or the 1st time a student is seen by the dean for tardies, the student may receive a 1 hour detention and parents will be notified.
- On the sixth cumulative tardy, or the 2nd time a student is seen by the dean for tardies, the student may receive a 2 hour detention and parents will be notified.
- On the seventh cumulative tardy, or the 3rd time a student is seen by the dean for tardies, the student may receive a three hour Friday detention and parents will be notified.
- On the eighth cumulative tardy or the 4th time a student is seen by the dean for tardies, the student may be considered insubordinate and parents will be notified and progressive discipline applied.
- 4) Passing periods and after school hours
- Students are expected to move expeditiously between classes. All students are to leave the building at the 3:00 bell unless attending an after school function or in designated supervised areas.
- Vocational School Attendance
- Juniors and seniors can arrange with the counselors to attend our off campus vocational and technical programs. Students who enroll must remain throughout the school year. If a student is suspended, expelled, or withdraws, their status also applies to their enrollment status at Fishers. Vacation periods for Hamilton Southeastern High School and the vocational schools do not always coincide. A student is required to attend the vocational school even if Hamilton Southeastern High School is on vacation and to attend Hamilton Southeastern High School even if the vocational school is dismissed.
The following rules apply:
- Career Center students must enroll in three (3) classes at Hamilton Southeastern High School.
- Career Center students are responsible for being aware of altered schedules at Hamilton Southeastern High School. When the schedule changes, the priority is to attend Hamilton Southeastern High School classes.
- Vocational School Attendance - Half Days
- It is the student's responsibility to attend all classes, including Targeted Instruction (Period 5), at Hamilton Southeastern High School. A student may be dismissed to attend the off campus vocational program only with prior approval of the school counselor assigned to those students.
- Students will attend HHS to complete state mandated testing.
- Students who miss school under the following circumstances will be considered truant:
- The willful non-attendance of a student from school without parent/guardian/custodial permission and school authorities’ permission.
- All class periods of truancy are considered unexcused. Repeated occurrences of truancy during the course of the school year will result in the student being identified as a “habitual truant.” A student may be considered a “habitual truant” on the third occurrence of truancy. A juvenile truancy report will be filed with the prosecutor’s office and an Invalidation Form will be filed with the Bureau of Motor Vehicles.
- Habitual tardiness may be considered truancy.
- Attending Class Equals Success (ACES) Program
- ACES is a proactive program sponsored by the Hamilton County Prosecutor’s Office. Its purpose is to promote good school attendance by enforcing the legal obligations of compulsory school attendance noted in Indiana Law. Students may be referred by HSE Schools to the Hamilton County Deputy Prosecutor for the City of Fishers for participation in the program for being truant from school or having unexcused absences. Students with absences without a doctor’s note that exceed 8 days per semester or 16 days per school year are considered unexcused and may also result in a referral to the ACES program.
EMERGENCY DRILL POLICIES
- Fire and tornado drills will be conducted periodically throughout the year. These drills are to acquaint students with quick, orderly movement to positions of safety in the event an actual emergency should exist.
- As mandated by the state, students will be instructed in appropriate safety measures to be taken in earthquake or other emergency situations.